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The following policies apply to all University residence halls and apartments. Resident Assistants (RAs), the Gilbert Hall Residence Life Coordinator and other members of the University staff have the authority to enforce these regulations and to report individuals suspected of violating these rules and policies in or around the campus housing facilities. These regulations apply to residents, their guests and all other persons who enter a UWA residence hall or apartment. Each resident is responsible for his/her room and/or apartment. Residents are also directly responsible for the behavior of their guests and will be held jointly responsible for any violations of these regulations by their guests. Residents are expected to inform their guests of these regulations; however, failure on the part of the resident to inform their guests does not exempt guests from following these policies.
If you are accused of violating a Housing policy, a Housing staff member will submit a disciplinary citation to the Housing Office. You will be notified by e-mail of the citation and will be required to attend a meeting to discuss the charges. If you are found in violation of a Housing regulation, you will be penalized. Minor violations will result in community service, a fine, educational sanction, and/or University service. Major violations or repeated minor violations may result in a ban from campus Housing facilities and/or a referral to the UWA Student Life Committee. If you disagree with a disciplinary decision, you may appeal your case to the Student Life Committee. To do so, you must submit a written request for an appeal to Luther Gremmels within 48 hours of being notified of the decision of your Housing disciplinary meeting.
I. Alcohol, Drugs & Tobacco
a. The use and/or possession of alcoholic beverages, non-prescribed (illicit) drugs or any other controlled substances is prohibited in residence halls and on all University property. Anyone present in a room or apartment when an unauthorized beverage or substance is found will be in violation of this policy.
b. Alcoholic beverage containers (bottles, cans, etc.) and drug paraphernalia (pipes, bongs, etc.) are prohibited in residences halls, campus apartments, and in parking lots adjacent to these residential buildings.
c. Public intoxication is prohibited in and around residential buildings.
d. Smoking or the burning of any type of pipe, cigar, cigarette, or similar product is prohibited in the residential areas, both in common areas and in individual rooms, and within 50 feet of the residence halls and campus apartments. Water pipes, hookahs, e-cigarettes and other smoking devices are prohibited as well. The presence of cigarette butts, ashtrays with ashes, and other remnants often associated with smoking and smokeless tobacco are considered evidence that the tobacco policy is being violated in the room
e. The use of smokeless tobacco, such as chewing tobacco and smokeless pouches, is prohibited within the residence halls and campus apartments.
II. Weapons
Weapons are strictly prohibited since they pose a potential threat to the campus community. If any of these items are found, University Police will be contacted and you may be immediately removed and suspended from housing:
a. Firearms, including but not limited to guns, pistols, and rifles (including air rifles)
b. Explosives
c. Hunting knives, swords, axes
d. Ammunition
e. Any other item intended or constructed to be used as a weapon or which poses a potential threat as determined by housing staff.
III. University Facilities
a. Room Assignments
1. Residents may not change room assignments without written authorization from the Assistant Director of Housing or her designee.
2. A resident may not create a hostile environment to encourage a roommate to move or to discourage a new roommate from moving into the room. Any resident that creates a hostile environment for his/her roommate is subject to disciplinary action and may be removed from campus housing.
3. All residents are required to check out properly when they change rooms, when housing agreements end, and/ or at the end of the year.
b. Keys & ID Cards
1. Lost and stolen keys must be reported to the Housing Office immediately. For a lost or stolen ID card, please notify the Information Systems office.
2. Keys and ID cards may not be loaned to any other person.
c. Damage
1. Residents are responsible for damage to their room and/or apartment. Residents share responsibility for damage, unless responsibility is claimed by a specified roommate in writing or can be determined by housing staff.
2. Damage or special cleaning to common areas, such as lobbies, hallways, stairwells, laundry facilities, etc., is billed to all residents living in that area (wing, floor, or building) based on a cost assessment and divided per resident, unless damage can be assigned to a responsible individual.
3. Any damage deemed as "vandalism" will be charged to the responsible party (if known) or to residents of the wing, floor or building. Judicial action will follow when applicable.
d. Furniture Adjustment/Removal
1. Furnishings, plants and any other University property may not be removed from their designated location.
2. Mattresses, drawers, and other furniture may not be moved from other rooms or switched with other residents unless approved in writing by the Director of Campus Life and Housing. Under no circumstances may furniture be removed from the assigned residence hall or apartment. No university furniture may be used outside of any residence hall rooms or apartments.
3. Beds may not be dismantled, even if not in use.
4. Homemade items that lift a bed off of the floor are not permitted. Commercial bed risers are permitted at Reed Hall, Stickney Hall and Hoover - Phase 1, with prior written approval of the Director of Campus Life and Housing. Beds in Patterson, Gilbert and Hoover - Phase 2 are junior lofts, which can be height adjusted, so bed risers are not permitted in these buildings. Residents should consult an RA for instructions for adjusting the height of a junior loft.
5. Beds in all residence halls except Stickney are un-bunked. They may be bunked with approval from the Director of Campus Life and Housing, but must be un-bunked anytime either roommate checks out of the room.
6. Room furniture may be rearranged (with agreement from the designated roommate), but must be returned to its original location or configuration whenever a resident moves out of the room, and upon final departure from the space. Otherwise charges may be applied. This includes re-bunking beds (Stickney Hall) or de-bunking beds (all other halls) as you found them. Failure to do so will result in a $75 assessment per resident per room affected. If a resident moves into a room that is not in the standard configuration, he/she must notify the Director of Campus Life and Housing in writing within 24 hours. Failure to do so will result in the new resident being responsible for returning the room configuration to the standard setting upon departure.
7. Residents are not permitted to loft their own beds. However, residents may lease a loft from the University's approved vendor: Collegiate Bed Lofts. All other lofts are prohibited.
e. Room/Apartment Restrictions:
1. Due to the potential damage associated with the following items, they are not allowed in university apartments or residence halls:
a. Waterbeds
b. Darts and dart boards
c. Shower and tub appliqués
2. The following should be considered when decorating rooms/apartments:
a. Contact paper, stickers and wallpaper may not be applied to walls, cabinets, closets, or furniture in any residence hall or apartment.
b. Rooms/apartments may not be painted.
c. Curtains may be hung with tension rods. Curtain rods may not be attached to walls with nails, tacks, screws, or other items that will damage the wall. Window coverings not provided by the Housing Office may not be installed where they are visible from the outside of the room or apartment.
d. No material should be placed directly on windows (ex. Aluminum foil, newspaper, etc.).
e. Decorative lights (Christmas Lights) may not be visible from outside the residence halls/apartments unless they are part of an official University display or approved by the Director of Campus Life and Housing.
f. Bricks and concrete blocks are not allowed to be used as shelves and may not be placed on counters or furniture.
g. Nails, screws, and bolts with a point-size of more than 1/16th of an inch are not permitted in walls.
3. Air conditioners may not be set colder than 65° and heaters should not be set warmer than 75°.
4. Windows must be closed when the air conditioner or heater is in use.
5. Air intake vents and air conditioner/ heater vents may not be blocked, covered or removed.
6. The University will replace burned out light bulbs, if a maintenance request is submitted. A resident may not remove a light bulb from a lamp or other fixture unless the resident chooses to replace the bulb instead of submitting a maintenance request.
7. A resident may place a message board on the exterior of the door to his/her residence hall room or apartment as long as the message board does not cause damage to the door. However, a message board on the exterior door is not considered a 'free speech area' since other members of the community do not have the option to avoid passing the board. For this reason, members of the Housing staff may erase or cover up messages that a reasonable person would consider offensive.
8. Exterior door decorations must be approved by Housing staff. Unauthorized decorations may be removed by University staff members.
9. Bikes are not allowed in rooms/ apartments. Bikes MUST be stored outside on bike racks and may not be attached to any other structure.
f. Common Area & Building Restrictions:
1. Lobbies and lounges are open to all building residents and their escorted guests and cannot be used for non-housing related events unless approved by the Director of Campus Life & Housing at least ten days in advance of the event.
2. Laundry rooms are for use by residents of the assigned building only. Unlocking a laundry room for anyone but yourself is prohibited. Powdered detergent is not permitted to be used in the on campus washers.
3. Stairwells and hallways are not storage areas. Personal belongings, including bikes, chairs, shoes, etc., may not be stored there and will be removed.
4. Climbing on roofs and ledges of buildings is prohibited.
5. Windows may not be used as an entrance or exit. Hanging out of windows in hallways, stairwells, rooms, or apartments, is prohibited.
6. Exterior doors may not be propped open nor may residents allow people who are not their guests into the building.
7. Sitting on the steps and blocking the entrance is prohibited at all UWA Housing facilities.
8. Vehicle maintenance, including the changing of oil, is prohibited on campus, including residential parking lots.
9. Items checked out by residents, such as vacuum cleaners, games, and equipment, must be returned immediately after use. Residents will be billed for broken items and/or items not returned.
10. Scavenger hunts are prohibited unless approved in writing by the Director of Campus Life & Housing 48 hours in advance of event.
11. Gilbert residents and their escorted guests may only enter and exit the building through the lobby entrances of the residence hall and the entrance near the retail dining facility. Exterior stairwell doors are for emergency exit only.
IV. Health & Sanitation
a. Food must be kept in sealed containers for health and sanitary reasons. Food may not be stored in any residential building over extended breaks or holidays.
b. Fish in tanks of 20 gallons or smaller are permitted. All other pets are prohibited in the residence halls and apartments, as well as within 50 feet of any residence hall or apartment entrance.
c. All trash, especially leftover food, must be taken out in a timely manner to avoid odor and pest control issues. Residents of Stickney, Patterson, Reed and Hoover must dispose of their trash in the dumpsters outside of their building. Trash bags or items for disposal may not be left outside room/apartment doors or in laundry garbage cans. Gilbert residents may dispose of small bags of trash (generally 3 gallons or smaller) in the trash chute on each floor. Any unbagged trash or bags larger than 8 gallons must be disposed of in the dumpster outside.
d. Your room/apartment must be cleaned on a regular basis and kept free of excessive debris. This includes, but is not limited to, refrigerators (clean and defrost), stoves, ovens, microwaves (where provided), and bathrooms.
V. Fire Safety and Emergencies
a. Improper activation of the fire alarm system is a Federal Offense. Anyone found doing so will be immediately suspended from housing and may face additional disciplinary and criminal charges. Tampering with fire alarms or smoke detectors, including deactivating, disconnecting, or covering a fire alarm/ smoke detector, is prohibited.
b. All residents must evacuate during a fire alarm, as well as participate in all other emergency evacuations (such as those for tornado warnings). Residents must follow the directions of housing staff and emergency personnel when evacuating.
c. For the safety of our residential community, the following are prohibited, including within 50 feet of any residence hall or apartment:
1. Candles and incense
2. Halogen lamps
3. Electric, gas or propane grills, including George Foreman grills
4. Personal heaters and electric blankets
5. Hot plates, deep fryers (including deep frying using a skillet/pot), toaster ovens, or any other electrical appliances that use heating elements
6. Large personal appliances, such as washers and dryers, air conditioners etc.
7. Fireworks (nei ther the use or possession of)
8. Any item not listed here that is deemed by housing staff to pose a threat. It must be immediately removed upon request
d. The following are permitted with limitations:
1. Microwaves that do not exceed 800 watts and only in rooms/apartments where a microwave is not provided by the university. Microwaves are not permitted in the bedrooms in Hoover.
2. Refrigerators that do not exceed 4.0 cubic feet and 350 kwH/year are permitted in Gilbert Hall only. The university provides refrigerators in all other facilities, so personal refrigerators are not permitted.
3. Coffee makers, toasters, and irons with an automatic shut off function are permitted and should be monitored carefully while in use. Coffee makers and toasters may only be used on counter tops in the kitchen area of each room/apartment
4. Electric tea kettles, rice cookers, and electric skillets are permitted in Hoover Apartments only. These appliances may only be used on the kitchen counter and must be monitored while in used.
e. All residents are required to have a flashlight in their room in case the power goes off in their building.
VI. Visitors and Guests
a. Guests must be escorted at all times by a resident of the building they are visiting and are only permitted during the following times:
1. Gilbert Hall Sunday-Thursday 10:30 AM - Midnight
Friday and Saturday 10:30 AM - 2:00 AM
2. Patterson, Hoover, Reed Stickney Sunday-Saturday 10:30 AM - 2:00 AM
b. Residents are responsible for the conduct and actions of their guests.
c. Residents are permitted to have overnight guests of the same gender. These guests must be registered with the Hall Director or Residence Life Coordinator at least 12 hours in advance for approval to be given. The designated roommate must also give approval. Each overnight guest is limited to 2 consecutive nights and may not exceed 4 nights per semester. Guests of the opposite gender are not allowed overnight visitation.
d. Children under 10 must be escorted by a parent at all times. Children under 3 years of age are not permitted in any residence hall rooms or common areas except on move-in day and during official open house events.
VII. Noise
a. Quiet hours are in effect in and around all residential buildings (including parking lots) from 10:00 PM to 8:00 AM daily. Excessive noise could include loud talking and laughing, as well as audio devices being played at a volume that can be heard and/or felt from outside the room/ apartment.
b. Courtesy Hours (an understanding that excessive noise is never permitted) are in effect at all times in and around residential buildings.
c. Stereos or speakers may not be placed in windows to direct music outside of the residence hall except during official university functions. Commercial sound systems are discouraged and may be banned by housing staff if issues arise.
d. Cheers, dance performances, stepping, or any activity that causes excessive noise is prohibited in and around all residential areas unless approved in writing by the Director of Campus Life and Housing 48 hours in advance.
e. During finals week, all buildings observe 24 hour quiet hours.
VIII. Solicitation & Fundraising
a. Solicitation (including the sale of merchandise, memberships, and services, babysitting, hair cutting/styling, and other commercial activities) and fundraising are not allowed in or around the residence halls or apartments unless otherwise approved in writing by the Director of Campus Life and Housing at least 24 hours in advance.
b. All signs and information posted in and around the residential areas must be approved by the Housing Office. Unapproved signs and posters will be removed and thrown away. Any damages caused by these signs and posters will be assessed to persons/organizations who posted the sign/poster. Posters and flyers promoting events taking place at bars and similar establishments are prohibited.
IX. Parking
a. Orange parking spaces are reserved 24 hours a day, for hall directors, the Gilbert Hall Residence Life Coordinator and for full-time members of the UWA Housing staff.
b. Spaces marked "15 minute parking" are for the loading and unloading of your vehicle. You must move your vehicle to another space before the 15 minute time limit has expired.
c. Parking on the grass, in fire zones, on sidewalks, and in handicapped designated spaces (unless authorized by permit) is also prohibited. This applies to all vehicles, including motorcycles and golf carts.
X. E-Mail Communication
The University conducts most communication via e-mail. The Office of Housing and Residence Life considers e-mail the official form of communication. Therefore, students must check their university e-mail account at least every other day (excluding weekends).
XI. Community of Learning & Respect
a. All residents and their guests should have respect for others and respect their views and ideas. Each person should conduct themselves in such a manner as to maintain a learning environment in and around the residence halls.
b. The housing staff at UWA accommodates people from various backgrounds, including but not limited to: race, color, national origin, gender, religion, disability and sexual orientation. Residents are to treat each other with respect at all times. Reports of harassment, including name calling, bullying, physical abuse, mocking and any activity that could be perceived as harassment, will be investigated and appropriately resolved.
c. To maintain an educational environment, students should respect the rights of others to carry on conversation. However, loud or abusive language is not conducive to a positive environment and will not be tolerated.
XII. Statement of Compliance
a. Students must abide by all Federal, State and local laws, as well as the UWA Code of Conduct. Any violations of these laws in residence halls will result in disciplinary action.
b. Residents and guests must comply with instructions of Housing staff members acting in the performance of their duty.
c. Students are required to carry their student ID whenever they are in or around the residence halls and campus apartments, including parking lots adjacent to housing facilities. Housing staff, including professional staff, Hall Directors, and RAs, have the right to ask for your name and student ID card any time you are in or around a residential building. Failure to comply, including not presenting proper ID or providing false information, will result in judicial action and potential intervention by University Police.
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