Sponsoring & Chaperoning Student Organizations & Activities

The extracurricular programs of the University are under the general supervision of the Office of Student Life. Each organization on campus must file a copy of its constitution with the Director of Student Life and must select a faculty/staff sponsor subject to the approval of the Director of Student Life.

The Sponsor

The sponsor of a student organization is responsible for all social functions scheduled by the organization. The sponsor insures that all social functions are governed by rules of good behavior and that State laws are adhered to, including laws governing the authorized use of State-owned property and those prohibiting gambling, the use or possession of alcoholic beverages, the use or possession of firearms, and the use or possession of fireworks in any University building or on the University campus. In addition, the sponsor has other responsibilities, including the fiscal management of the organization, the scheduling of faculty or staff members to chaperone all social events, and an overall commitment to directing, guiding, counseling, and advising the organization as to conduct and individual responsibilities during scheduled events on campus and off.

Chaperones

Faculty and staff personnel who agree to chaperone a student activity on campus must be present for the scheduled event thirty minutes before it begins and must remain until all students have departed. The chaperone must assume general responsibility for discipline and must contact security personnel if a physical disturbance arises. If for any reason a chaperone cannot attend an event as planned, he/she should notify the Vice President for Student Affairs.